Travel Tips


Travel Tips

Your Cruise is Booked. Now What?

A little planning goes a long way toward a smooth sailing. To help you best prepare for your upcoming cruise, read the following information.

Passport and Entry Documentation

Please verify the spelling of ALL PASSENGER NAMES. The name on your invoice must match your name as it appears on your proof of citizenship. Please contact us if there is a name misspelling.  It is the passenger’s responsibility to provide the correct name spellings of all guests traveling. Any fees involved with name change will be at the passenger’s expense.

Please note: You will be denied boarding without refund, if you do not possess valid proof of citizenship and any other required entry documents for the countries you are visiting.

Passports must be valid for 6 months after the return date of travel.

Because entry requirements vary depending on the nationality of your passport and the entry requirements for the country you are visiting, it is the passengers responsibility to know and obtain all required entry documents for the countries you are visiting. The cost of all visas and other travel documents and other country imposed fees such as entry and exit fees are also the passengers responsibility.

Some countries require vaccinations:

For information concerning possible dangers at international destinations, contact the Travel Advisory Section of the U.S State Department, (202) 647-5225 or you can visit their website For medical information, call the U.S. Centers for Disease Control (CDC), 1-800-232-4636 or you can visit the website at By embarking upon his/her travel, the traveler voluntarily assumes all risks involved in such travel, whether expected or unexpected.

Traveling with minors under age 18

A notarized affidavit signed by both parents with permission to travel is required for children under age 18 when traveling outside the United States. 

Travel Insurance

AAA Travel strongly recommends the purchase of travel insurance.

Why buy travel insurance?

  1. You need to cancel your trip
  2. You miss your connection
  3. Your flight is canceled
  4. You get sick or injured on your trip
  5. Your baggage is delayed or lost or damaged
  6. You require emergency medical evacuation
  7. You need emergency assistance services


We suggest you limit your luggage to a maximum of one bag per person, if traveling on cruises of 3-5 days duration, and no more than two bags per person, for cruises of 6 days or longer. In addition, you must personally carry-on any boarding documentation (passports, Visas, I.D.), valuables, medications and items which require special handling.

Each checked suit case and carry-on suit case should not weigh more than 50 pounds, and when lying flat, bags must not exceed 16 inches high by 24 inches wide (the length of the bag is not a factor). For security screening purposes, all luggage should be unlocked. Oversized luggage and locked luggage may cause delivery delays.

Pack Your Carry-On Bag
On the day your cruise departs, your checked luggage will arrive to your stateroom late in the day. We suggest packing a small carry-on bag with:

  • Proper Travel Documentation (passport, Visas, I.D.)
  • Important paperwork (tickets, insurance information)
  • Wallet (just the necessities: cash, credit cards, driver’s license)
  • Prescription medications in their original containers
  • A change of clothes
  • Personal toiletries
  • Anything else you might want access to before your luggage arrives
  • A swimsuit in case you want to enjoy the pool.

Getting to the Ship

You are responsible for getting to the ship on time.  

If you have made your own flight reservations independent of the cruise line and you are delayed and miss a cruise departure, the cruise line will not assist you in getting to the ship. We suggest, if possible, arriving at the port of embarkation a day prior to departure.

Cabin amenities

Most staterooms have standard 110-volt AC electrical outlets and hair dryers (some also have Europe's 220-volt plugs). Check your ship's specifications to determine if you need an adapter. Some ships, but not all have USB outlets. It is a good idea to bring a power strip equipped with USB plug-ins. Cabin outlets can be limited and laptops, phones and cameras will definitely require recharging. Almost all cabins have a small safe to lock your valuables in.


Most cruise lines offer laundry and dry cleaning services. Some even have self-service laundry rooms with token- or coin-operated washers and dryers. For safety reasons, most ships ask that passengers not iron in their staterooms, and provide irons and ironing boards in a self-service area.

Cash and currency

Most cruise ships have an ATM on board however, they usually have high service fees, in some cases the fee can be as much as $6.00 per transaction! In some international ports of call, the ship's front office might provide currency exchange services. There is typically a fee involved for this exchange service. If you think you may do some shopping while in port, you may want to obtain currency before you depart. It is best to carry a small amount of local currency when in foreign ports for taxis and for purchases at small shops and street vendors.


Many lines now offer passengers the option for either flexible/open seating (meaning you dine at whatever time and with whom you want) or more traditional assigned seating (meaning you have a fixed table, dining time, same companions and server for the duration of your sailing) in the main dining rooms. In addition to the main dining room, most cruise ships specialty dining alternatives. Typically, a steakhouse, Italian or sushi. These specialty restaurants usually charge a nominal fee of $15.00 - $30.00 per person to dine.


Gratuity policies vary somewhat by cruise line. The general standard suggests that passengers pay $12 to $14 per person, per day for gratuities. These fees are automatically added to your onboard account. Gratuities are included with cruise fare for  many of the luxury cruise lines. Please make sure to check your line's policy so that you are aware of expectations.

Settling your on board account

On the last evening of the sailing, you'll receive an itemized bill of your on board charges. If you notice any discrepancies, be sure to contact the cruise line's purser or hotel desk to dispute any charges if necessary. If everything looks correct, leave the the bill as is and the balance will be charged to the credit card you provided at check-in..


AAA Travel Agency considers you a valued customer and is here to assist you with your travel. It is AAA Travel Agency's policy to provide you with information relating to your planned travel and to obtain your acknowledgement and acceptance of the statements contained in the boxes that appear throughout the text below prior to travel documents being enclosed.   Please check your travel documents when you receive them and read all travel contracts carefully, understand any terms and conditions outlined for your trip, and consider travel insurance for unforeseen circumstances. Most discount fares involve restrictions and changing carriers or flights could result in an increased fare.


International Travel/Passports/Visas:  All U.S. citizens, when traveling outside of the United States, are required to carry a U.S. passport valid for at least 6 months after the travel return date that contains a sufficient number of blank pages to attach any necessary visas. Be sure to inquire with the appropriate consulate or visa agency about obtaining the proper visas for international travel; securing visas for non-U.S. citizens is a complicated and lengthy process.

For information concerning possible dangers at international destinations, contact the Travel Advisory Section of the U.S. State Department, (202) 647-5225, or access the State Department's on-line travel advisory service at For medical information, call the U.S. Centers for Disease Control (CDC), 800-232-4636 or log on to Single parents, grandparents or guardians traveling with a minor should make sure they have the appropriate documentation regarding custody and citizenship, for each child.

Canadian Travel:  For United States residents planning travel to Canada, please be advised that persons with felony convictions, driving while intoxicated records, misdemeanor convictions or other offenses may be denied admittance to Canada.  Contact the Canadian embassy or nearest consulate prior to travel.

Domestic Travel/Picture Identification:  Government/State issued picture identification is required for domestic travel.

TSA does not require children under 18 to provide identification when traveling with a companion within the United States. Contact the airline for questions regarding specific ID requirements for travelers under 18.

I assume complete and full responsibility for having the appropriate documentation while traveling and hereby releases AAA Travel Agency from any duty of checking, verifying or informing me of any and all passport, visa, vaccination, or other entry requirements of planned destinations, and any safety and security conditions of such destinations, prior to or during the length of the proposed travel.  I understand that AAA Travel Agency will not be responsible for any delays, damages, and/or losses including missed portions of trips or denied boarding or entry due to improper travel documentation.


It is the Traveler’s responsibility to protect his/her purchase and travel insurance is strongly recommended. The AAA Travel Agency offers a comprehensive insurance package for trip cancellation/interruption, baggage coverage, emergency medical and dental, etc. Please consider all insurance options before departure and at time of payment.  Travelers purchasing travel insurance assume full and complete responsibility for reviewing and accepting the benefits, coverage limits, exclusions, and any pre-existing medical condition clauses in the policy or Certificate of Insurance.

It is recommended you make all travel purchases with a credit card to protect your investment.  The additional protection that may be available through the use of a credit card could be important in the event of a Supplier (defined below) default or failure to provide the services requested.

I have been advised that penalties may apply to changing or canceling a travel purchase. I have been offered travel insurance for this trip and have been informed of the coverage available to me. I understand that the insurance plan offered to me includes, but is not limited to, the following coverage’s:

Trip cancellation and interruption, emergency medical expense coverage, emergency medical transportation, and lost/damaged baggage and personal effects.

Pre-Existing Medical Condition- Qualification

The purchase of travel insurance within 15 days of making your initial trip payment.   The initial payment is the first arrangement you have made on your trip and doesn’t necessarily represent the first payment made with AAA.

You must be medically able to travel when you purchase your travel insurance plan.

The amount of Trip Cancellation Coverage purchased must equal the full cost of all prepaid, non-refundable payments or deposits applicable to the Trip at the time of purchase.  The cost of any subsequent arrangements (s) and or trip payments added to the same Trip must be insured within 15 days of the date of payment or deposit for any subsequent Trip Arrangement

I understand that payment of this travel purchase by means other than credit card may entail financial risk.


I understand that AAA Travel Agency, its affiliates and its travel agents are acting as an intermediary in selling travel-related products or services, or in accepting reservations or bookings for travel-related products or services, that are not directly supplied by AAA Travel Agency (such as air and ground transportation, hotel accommodations, meals, tours and cruises).  Such products and services are provided by third parties such as hotels, carriers, wholesalers, transportation companies, tour operators, and other such travel companies (“Suppliers”).  I UNDERSTAND THAT AAA TRAVEL AGENCY DOES NOT HAVE THE RIGHT TO CONTROL THE OPERATIONS OF ANY SUPPLIER, AND AGREE THAT AAA TRAVEL AGENCY SHALL NOT BE LIABLE FOR ANY CLAIMS ARISING FROM OR RELATING TO THE PRODUCTS OR SERVICES PROVIDED BY SUCH SUPPLIERS, INCLUDING, WITHOUT LIMITATION, PERSONAL INJURY OR PROPERTY DAMAGE, accident, delay or other irregularity that might result from the acts or omissions of such supplierS, their employees, agents, servants, or representatives, OR OTHER THIRD PARTIES, WHETHER DUE TO breach of contract, negligence, failure to comply with any laws, or ANY other CLAIM THAT resultS in any loss, damage, delay, inconvenience or injury to ME or TO MY TRAVELLING companions or group members.  I hereby release AAA TRAVEL agency from any liability with respect to THE ACTIONS OF SUCH SUPPLIERS AND THIRD PARTIES AND AGREE TO INDEMNIFY AND HOLD AAA TRAVEL AGENCY HARMLESS From ANY CLAIMS MADE BY MY TRAVELLING COMPANIONS OR GROUP MEMBERS.


I also understand that AAA Travel Agency shall not be responsible for any injuries, losses or damages in connection with acts of terrorism, social or labor unrest, mechanical or structural integrity of air, sea, and ground transportation and accommodations, diseases, local laws, climatic conditions, Acts of God, delays, changes or cancellation of travel due to weather conditions, hotel services, accidents or health related problems before or while in transit to, during, and after a tour, or any other actions, omissions, or conditions outside of AAA Travel Agency's direct control.  By embarking upon his/her travel, the undersigned voluntarily assumes all risks involved in such travel, whether expected or unexpected.  The undersigned is hereby warned of the above risks as well as possible travel industry bankruptcies and medical and climatic disruptions, and the possibility the undersigned may be unable to travel as scheduled because of personal emergency.

I have reviewed the itinerary provided to me for the subject travel arrangements, verified that the names of the passengers traveling are correct, and confirm that this is what I requested.  I am not relying upon any oral representation, or upon any warranties of AAA Travel Agency regarding my travel arrangements except as expressly set forth in my travel documentation, and understand that the services or arrangements provided by Suppliers and other third parties are outside of AAA Travel Agency’s control.  AAA TRAVEL AGENCY DOES NOT MAKE, AND HEREBY DISCLAIMS, ANY WARRANTIES REGARDING THE PRODUCTS OR SERVICES PROVIDED BY SUPPLIERS OR THIRD PARTIES, INCLUDING, WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.